Team Constitution

Affiliation:
The Team is affiliated to the BCF, the RTTC and the Jersey Cycling Association. It also has affiliation to the Jersey Commonwealth Games Association and the Jersey Sports Council through the JCA.

Object:
Velo Sport Jersey is committed to promoting cycle racing by fostering a team spirit that, through coaching and funding, will enable riders to achieve their full potential.

Membership:
Membership and Honorary membership will be granted to any person at the discretion of the Team Management Committee.

Officers:
The officers of the club shall be the President. Vice-Present, Honorary Secretary, Honorary Treasurer, Honorary press Secretary and Honorary Membership Secretary.

The officers of the club shall be elected each year at the Annual General Meeting. The Team Management Committee may appoint any member of the club to fill a casual vacancy amongst the Officers or its own members. Any member so appointed shall hold office until the next Annual General Meeting.

Subscription:
The Annual Subscription shall be fixed at the Annual General Meeting.

Team Management Committee:
The Team shall be managed by the Team Management Committee which shall consist of the Officers and five other members elected at the Annual General Meeting.

Team Management Committee Procedure:
The Team Management Committee shall meet at least once a month. Six committee members present shall be a quorum for Team Management Committee Meetings, of whom at least three shall be Officers of the Team.

Decisions of the Team Management Committee shall be by a majority of votes of those Team Management Committee members present.

At each meeting of the Team Management Committee the President, or failing him one of the Officers of the Club shall act as Chairman. In the case of an equality of votes the Chairman shall have a casting vote.

Minutes of the proceedings of every meeting of the Team Management Committee shall be taken and afterwards inserted in a Minute Book kept for that purpose and signed by the Chairman of each subsequent Meeting.

Annual General Meeting:
The Annual General Meeting of the members of the Team shall be held before the end of January each year to transact the following business:

To receive the reports of the Honorary Secretary and Honorary Treasurer and the audited Balance Sheet and Accounts made up to the 31st December immediately preceding the meeting.

To elect the Officers, Team Management Committee Members and Honorary Auditors for the ensuing year.

To consider such other business as shall be brought to the notice of the Annual General Meeting by the Team Management Committee and which shall have been stated in the notice convening the Meeting.

Extraordinary General Meeting:
Extraordinary General Meetings shall be convened by the Honorary Secretary on the order of the President or the Management Committee or upon a requisition signed by not less than ten members of the Club, which requisition must state the business which it is desired to discuss. Such meetings shall be held within twenty-one days after the receipt of such order or requisition.

Notices:
Notices convening the General Meetings shall state the time and the place thereof and the business which is to be discussed and shall be sent to members at least fourteen days before the date of the meeting.

Proceedings at General Meetings:
Fifteen team members present shall form a quorum for any General Meeting. The President shall act as Chairman of the Meeting, but failing him a team member elected by those present shall so act. If within half an hour from the time appointed for the meeting a quorum is not present, the meeting shall be adjourned to the same day in the next week at the same time and place. If at an adjourned Meeting a quorum is not present those team members who are present shall be deemed a quorum and may transact all the business which the first meeting might have done. Every question submitted to the Meeting shall be decided by a simple majority of those team members present and every team member present shall have one vote only except in the case of an equality of votes when the Chairman shall have a casting vote in addition to that which he is entitled as a team member.

No vote shall be given by proxy.

Funds:
All monies received shall in the first instance be paid into the current banking account of the Team. The Team Management Committee shall decide upon the subsequent investment of the said monies. The Honorary Treasurer shall ensure that proper books of account are kept and that all monies received or paid are correctly recorded therein.

Accounts and Audit:
A Balance Sheet showing the state of the Team’s financial affairs as at the 31st December each year and an Income and Expenditure Account summarising the Team’s transactions during the year shall be prepared by the Honorary Treasurer and submitted to the Team Management Committee for their approval.

Before being presented to the Annual General Meeting the Balance Sheet and Accounts and the books of the Team shall be examined by two Honorary Auditors who shall certify their correctness. If a qualified team member of a recognised body of Accountants is willing to act, it shall not be necessary to have more than one Honorary Auditor. The Honorary Auditor, or Auditors may not be Officers of the Team. The honorary Auditors shall have access at all times to the books and accounts of the Team and shall be entitled to require from the Officers of the Team such information and explanations as they think necessary for the performance of their duties as Auditors.

Indemnity:
Every Officer, Honorary Auditor and member of the Team Management Committee shall be indemnified by the Team against all costs and losses for which he may become liable or may incur by reason or any act or thing properly done by him in the discharge of the business of the Team.

Alteration to Constitution:
No alteration, curtailment or addition to this Constitution shall be made except by resolution of an Extraordinary General Meeting.